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Transport

Vehicle access permits and entry tracking

The vehicle access permit is linked to the zone and validity period, while the vehicle, carrier and load are registered at the gate. You can see who is currently on site and how long they have been there.

The driver no longer waits for documents to be found: the pass is prepared in advance, and frequent carriers are recognized immediately.

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Flow

Entry flow

  1. 01

    Pass

    The vehicle access pass is prepared in advance — with a zone and validity period.

    07:30 · PASS
  2. 02

    Arrival

    The driver registers at the kiosk terminal or at the gate: vehicle, carrier, load.

    07:52 · KIOSK
  3. 03

    Check

    At the gate, you can see whether the pass is valid and for which zone.

    07:53 · VALID
  4. 04

    On site

    The vehicle appears in the “who is inside” list with waiting and time-on-site duration.

    08:25 · 32 MIN
  5. 05

    Departure

    Departure is recorded with time and gate — the entry remains in history.

    08:41 · CHECKED OUT
Who is currently on site (11)LIVE 119
11PEOPLE INSIDE
9VEHICLES
47ARRIVED TODAY
Guard tours in 24 hoursLIVE COMPLETED 6MISSED 1AVG. SCORE 93
Night perimeter
J. Adomaitis · started 22:02
IN PROGRESS
0/8 pointsSCORE —
DURATION00:00
DISTANCE WALKED0 m
NEXT POINT—
Click any guard tour — you’ll see its record on the map
56POINTS CHECKED
93AVG. QUALITY SCORE
1MISSED GUARD TOURS
IncidentsLIVE TODAY 12
Open 0
In progress 0
Closed 0
2OPEN NOW
4 minAVG. RESPONSE
100%CLOSED ON TIME (SLA)
Vehicle entry to the siteLIVE STEP 1/5
KLP 482 · Volvo FH + semi-trailerUAB “Vežėjas” · driver R. Vaitkutė · load: 12 pallets CARRIER
  1. PASS07:30
  2. ARRIVAL07:52
  3. CHECK07:53
  4. ON SITE32 MIN
  5. DEPARTURE08:41
Vehicle access pass SENT TO DRIVER
License plateKLP 482ZoneB · ramp R2CarrierUAB “Vežėjas”Valid07:30–10:00
Kiosk · Gate 2 REGISTRATION 00:40
License plateKLP 482CarrierUAB “Vežėjas”Load12 pallets
Gate check BARRIER OPEN
Pass validZone B — allowed07:53 — within time window
At ramp R2 INSIDE
0min on site
Waited6 minLoading26 min
Checked out 08:41
Gate2On site49 minEntryphoto · time · gate
ENTRY IN SYSTEM
Pass createdZone B · 07:30–10:00
Registration at kioskKLP 482 · 12 pallets
Gate checkValid · Gate 2 · 07:53
On siteRamp R2 · 32 min
Departure08:41 · Gate 2 · 49 min
Expired pass or wrong zone — barrier DOES NOT OPEN
SAMPLE DATA

At the gate

  • 01 Registration with vehicle, carrier and load
  • 02 Photo, exact time and gate
  • 03 The vehicle access pass is valid for the specified time and only for the specified zone
  • 04 Drivers can register themselves — at the kiosk terminal
  • 05 Waiting and time on site are visible in real time

When there is a question about a load, you can see who entered and when, who was on site at that time and which zone they were in.

Modules

How GoSpin helps

The system does part of the work itself — without a person. Everything else is made up of modules that can be combined for a specific site.

Automatically

What the system does without a person

  • Validity controlThe pass is valid only for the specified time and zone — an expired pass does not need to be tracked manually.
  • Who is insideVehicles and drivers — in the same list as employees and visitors.
  • Time on siteWaiting time and time on site are calculated automatically.

  • Vehicle management

    Vehicle tracking, vehicle access permits with validity control and exact time on site.

    Controlled vehicle entries.

  • Visitors and passes

    Electronic QR-code passes, self-service registration and a real-time view of who is currently on site.

    Quick answer to “who is inside” — critical for evacuation.

  • Self-service kiosk

    Visitors, drivers and contractors register themselves at the terminal, while the “Who is on site” screen shows everyone currently on the premises.

    Faster registration during peak hours.

  • Incident management

    Recorded with photos and priority, automatic SMS to the responsible person, and tracked until resolution with response time (SLA).

    No event gets lost.

  • Reports and subscriptions

    KPI dashboards and subscriptions — reports are automatically emailed to the client or management daily, weekly or monthly.

    Transparent, automatic accountability.

Home

How to get started

No servers or long project are needed — start with one site and expand as needed.

More about implementation

  1. We discuss your needs

    We review your sites and processes and select the modules suited to this area.

  2. We configure it

    We create sites, zones and rules, and train employees and managers.

  3. We launch

    You start working — we connect integrations and new modules gradually.

Other GoSpin solutions

Guard tours and patrols Digital access passes for visitors and employees Workplace safety and training Incidents and response Gates and equipment KIOSK mode
Demo

Ready to leave paper logs behind?

We’ll show you GoSpin live and tailor it to your sites. No-obligation demo.

  • We respond within 1–2 business days
  • Demo ~30 min, remote
  • After the call — a quote for your sites
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